Track every piece of equipment. Know who has what. Manage personnel records, asset assignments, consumable supplies, and operational analytics across your entire organization.
Track items organized by departments and groups. Monitor stock levels against configurable health thresholds. Lock critical assets. Manage consumable and durable equipment separately.
Maintain complete personnel records with government IDs, designations, department assignments, and contact information. Track who holds what and their consumption history.
Assign equipment to personnel with quantity tracking. Process partial returns. Track consumable dispensation separately with one-way logging. Full assignment history per person.
Configurable dashboard with 16 widget types. 90-day activity trends per group. Low-stock alerts. Activity feeds. Custom widget builder. Export-ready reports.
Bulk import from CSV with intelligent deduplication. Conflict resolution for duplicates. Encrypted backup and restore. Multiple export formats for audits, rosters, and inventory reports.
Every operation logged with timestamp, user, and action description. Filter logs by user, action type, date range, and keywords. Export-ready. User last-active tracking.
| Parameter | Specification | Notes |
|---|---|---|
| Architecture | Single-page application, cloud backend | Real-time sync across all connected clients |
| Multi-Tenancy | Organization-scoped data isolation | Row-level security per organization |
| Authentication | Email/password with session management | Secure server-side auth with JWT tokens |
| Authorization | Role-Based Access Control (RBAC) | 5 roles, 14 granular permissions, custom overrides |
| Internationalization | English, Hebrew (RTL) | Full bidirectional text support |
| Theming | 5 themes: Office, Light, Dark, Army, Medical | CSS custom properties, user-selectable |
| Data Capacity | Unlimited items, personnel, organizations | Relational database with indexed queries |
| Deployment | Sector templates (6 profiles) | Office, Medical, IT, Army, Logistics, Manufacturing |
| Platform | Browser-based (desktop) | No installation required |
| Hosting | Cloudflare global edge network | Low-latency delivery worldwide |
Create your organization. Deploy a sector template or start from scratch. Configure departments, groups, and locations to match your structure.
Add items and personnel manually or bulk-import from CSV. The dedup engine prevents duplicates. Conflicts are queued for review.
Assign equipment to personnel. Dispense consumables. Process returns. Every transaction is logged with full audit trail.
Configure your dashboard. Track trends over 90 days. Receive low-stock alerts. Export reports for audits and compliance.
| Permission | Admin | Operator | User | Viewer |
|---|---|---|---|---|
| Manage Structure | Yes | Yes | — | — |
| Manage Inventory | Yes | Yes | — | — |
| Delete Items | Yes | — | — | — |
| Adjust Stock | Yes | Yes | — | — |
| Lock Items | Yes | — | — | — |
| Manage Personnel | Yes | Yes | — | — |
| Assign Assets | Yes | Yes | Yes | — |
| Manage Users | Yes | — | — | — |
| Export Data | Yes | — | — | — |
| View Analytics | All | All | Own | — |
A fifth role, Custom, allows per-user permission overrides from the 14 available permissions. The Admin lock on items overrides Operator stock adjustment.
GearLogs is operational and ready for your organization. Launch the application to begin setup.
Launch GearLogs